WARRENVILLE PUBLIC LIBRARY DISTRICT
Minutes of the Regular Meeting
of the Board of Trustees
ATTENDING: Trustees Arlowe, Brown,
ALSO ATTENDING: Director Sandra Whitmer, Administrative
Assistant Jackie Davis, Department Heads
1.
Call to order – Trustee Johnston called the meeting to
order at
2. Approval of the agenda
Trustee
MOTION: Trustee Stull moved to approve the agenda as amended. Trustee Arlowe seconded. Voice vote – all ayes. Motion carried.
3. Public comments – none
4. Correspondence – Director Whitmer reviewed thank you cards received.
5. Consent Agenda
a. Minutes
of the
b. Minutes
of the
c. Payment of non-contractor bills in the amount of $11,119.10 with checks #15368, 15369, 15373, 15381, 15382 and 15385.
d. Payment
of regular bills in the amount of $53,359.66 with checks #15335 – 15367, 15370
– 15380, 15383 – 15386. #15367 is voided.
e. Receive
and file Building Construction and Investment Report for August
f.
Receive and file Financial
Report for August
g.
Approve the FY07 Per
Capita Grant Application
h.
Approve Chief Fiscal Officer’s Certificate of
Estimated Revenue for FY2006-2007
i.
Adopt Resolution # 165 - Determine Estimate of
Funds Needed for FY2006-2007
j.
Adopt Budget & Appropriation Ordinance for
FY2006-2007
k. Approve Truth in Taxation Notice
MOTION: Trustee
6. Treasurer’s Report – Trustee Goodman reported that the financials are18.58% expended and 48.10% of income budgeted has been received. She also reported that the Certificate of Deposit will be expiring in November and research will be done on rates closer to that time.
7. Director’s Report
Director Whitmer stated that a suggestion and comment box is now located on the circulation desk and that there will be a report in each month’s board packet on suggestions and comments received and action taken, if any.
The Appreciation Dinner will be
held on
Director Whitmer reviewed the newspaper articles that had been published during the past month about the library.
A Holiday Open House has been scheduled for Sunday, December 10. Sue Kleinwachter has volunteered to be dressed as an elf and the staff has reserved the mouse character’s outfit from the book “If You Give a Mouse a Cookie”.
Director Whitmer explained that she had met with the insurance agent and any items that need to be discussed will be on the agenda for discussion at the October board meeting.
Trustee
8. Department Head Reports
a. Circulation –
Joe explained the statistics that are now being tracked on the new website and that 20% of the website visitors spent over 20 minutes on the site.
Joe reported that reciprocal borrowing from our library has continued to increase while our patrons are borrowing fewer items from other libraries.
Trustee
b. Adult Services
1) NextReads is an email newsletter that gives patrons a list of books, both new and old, in the genre they specify.
2) Homework Help Live, which is part of
Tutor.com, is a service geared towards 4th grade to entry level college and is available
from
3) “Ask away” is a live online chat with a librarian. Patrons can ask questions 24/7. A complete transcript can be sent if the patron’s email is provided.
c. Technical Services –
Barb reported that she has hired a new employee, Michelle Helms, who is working part time in the morning.
d.
Youth Services –
Sue was not able to attend, but Director Whitmer reported that a bilingual youth services assistant may be hired by the end of next week
9. President’s Report – Trustee Johnston stated that he did not have a report. He did ask if all of the building project funds will be expended by the end of the legal timeframe.
10. Secretary’s Report – Trustee Stull reported that she attended the Ted Kooser poetry reading which was attended by a large crowd.
11.
Miscellaneous Committee Reports- Trustee Goodman and
Director Whitmer attended the three hour workshop on
12. Unfinished Business
a. Accept donations from the Warrenville Library Foundation
MOTION: Trustee Arlowe moved to accept $1,790 from
the Warrenville Library Foundation.
Trustee
b. Approve Proposal for Laptop Lab Project
Director Whitmer explained the proposal that she has prepared on a Laptop Lab which will be presented to the Library Foundation at their next meeting. The Board suggested that the Foundation seek co-sponsors to match funds donated for the purchase of the computers.
MOTION: Trustee Goodman moved to approve the proposal
for Laptop Lab Project for presentation to the Warrenville Library Foundation. Trustee
c. Status of District 203 Litigation
The trustees received copies of a
memo from Attorney Ritzman along with a copies of the order filed by the
Appellate Court. The Appellate Court found that expenditures and commitments
made prior to March 2005 (including the library building project) could not be
challenged. The portion of the litigation which addresses the sharing of
Cantera
13. New Business
a. Draft of Levy Ordinance for FY 2006/07
Director Whitmer explained that this is a draft and the final copy will be included in the October board packet. There will have to be a Truth in Taxation notice and a public hearing before next month’s meeting. The increase will show at 8.1% in the TITA Notice.
b. Library User Survey
Trustee Stull and
14. Trustee Comments
a. Trustee Brown commented that the library should always make sure that any non-profit organizations that the library is involved with have all the proper legal forms filed and up-to-date.
15. Items for Information/Discussion – none
16. Closed
session
MOTION: Trustee Clark moved to enter into closed
session as allowed by 5 ILCS 120/2(c)(5) for the purpose of “the purchase or
lease of real property for the use of the public body, including meetings held
for the purpose of discussing whether a particular parcel should be acquired”.
Trustee Arlowe seconded. Roll call vote:
Trustee Stull – aye; Clark – aye; Arlowe – aye; Walker – aye; Brown –
aye; Goodman – aye;
17. Discussion/action resulting from the above closed session – none
18. Adjournment
MOTION: Trustee Brown moved to adjourn the regular
meeting at
Respectfully submitted,
Secretary