WARRENVILLE PUBLIC LIBRARY DISTRICT

Minutes of the Regular Meeting

of the Board of Trustees

Wednesday, October 18, 2006 – 7:00 p.m.

 

ATTENDING: Trustees Arlowe, Brown, Johnston, Stull and Walker

 

ABSENT:                    Trustees Clark and Goodman

 

ALSO ATTENDING:  Director Sandra Whitmer, Administrative Assistant Jackie Davis, Department Heads Joe Filapek, Leila Heath, and Sue Larson

 

1.                  Call to order – Trustee Johnston called the meeting to order at 7:10 p.m.

 

2.                  Approval of the Agenda – Trustee Johnston removed Items 16 and 17.

 

MOTION:  Trustee Stull moved to approve the agenda as amended. Trustee Walker seconded.  Voice vote: All ayes. Motion carried. (Trustees Clark and Goodman absent)

 

3.                  Public Comments – None

 

4.                  Correspondence

 

a.       Director Whitmer explained the grant received from the State of Illinois in the amount of $4,000 entitled “Breaking the Language Barrier”.

 

5.                  Consent Agenda

 

Trustee Johnston read the consent agenda as follows:

 

a.         Minutes of the September 20, 2006 Budget & Appropriation Public Hearing

b.         Minutes of the September 20, 2006 Regular Board Meeting

c.         Minutes of the September 20, 2006 Closed Session

d.         Payment of non-contractor bills in the amount of $7,563.33 with checks 15387, 15391 – 15395 and 15440.

e.         Payment of regular bills in the amount of $23,979.36 with checks #15387 – 15390, 15396 – 15448.  Check #15445 and 15446 are voided.

f.          Receive and file Building Construction and Investment Report for September

g.         Receive and file Financial Report for September

h.         Adopt Levy Ordinance #06-07-04 for FY 2006-07

i.          Certify Compliance with Truth in Taxation Act

 

MOTION:  Trustee Walker moved to approve the Consent Agenda as read and modified during the reading. Trustee Arlowe seconded.  Roll call vote:  Trustee Stull – aye; Arlowe – aye; Walker – aye; Brown – aye; Johnston – aye.  Motion carried.  (Trustees Clark and Goodman absent)

 

6.                  Treasurer’s Report – In Trustee Goodman’s absence, Director Whitmer reported that the expenditures are in line and that the Certificate of deposit will expire in January  2007. 

 

7.                  Director’s Report

 

Director Whitmer reported that she had spoken with Kevin Dahlgren of the City of Warrenville regarding Developer Donations that the City is holding  $38,787.00 for the library.  John Coakley had contacted Director Whitmer to inquire if the library would like the City to continue to collect developer donations on behalf of the library. Director Whitmer responded that the City should continue to collect these funds.

 

Director Whitmer explained the balance listed in the Fund Balance for the Capital Improvement Fund is correct, however, some funds were not transferred from the Capital Improvement bank account to the Corporate bank account, which will be done after the audit is completed.

 

The draft of the Library Foundation brochure was discussed.  Director Whitmer stated that she would like the brochure to include a tear off form that can be returned  with a donation. Trustee Brown questioned if the Foundation  has filed with the Internal Revenue Service.  Director Whitmer will inquire at the meeting to be held on October 26th.

 

Director Whitmer will be attending the TIF Joint Review meeting on November 9th.   

 

The Calendar of Meeting Dates for 2007 will be adopted next month and the Board will need to consider changing the November 2007 board meeting date due to a conflict with the Thanksgiving holiday.  

 

8.                  Department Head Reports

 

a.       Adult Services – Leila Heath

 

Leila reported that the databases are showing a large increase of hits over this time last year. 


 

b.      Circulation – Joe Filapek

 

Joe reported that online catalog renewals and reserves are up 60% from last year. He also reported that LibraryElf  has about 35 active users.

 

c.       Youth Services – Sue Larson

 

Sue reported that Diana Abraham began work this month as the bi-lingual youth services assistant and is currently doing the bi-lingual story times along with Renee Urbanski.

 

9.                  President’s Report – Trustee Johnston asked to have whether or not a December board meeting will be held put on next month’s agenda. He also asked if a staff person will be attending a workshop in Springfield next month.

 

10.              Secretary’s Report – None

 

11.              Miscellaneous Committee Reports – None

 

12.              Unfinished Business – None

 

13.              New Business – None

 

14.              Trustee Comments – Trustee Brown stated that the DVD section will soon be full and asked if older VHS tapes can be retired.  Director Whitmer stated that they are reviewing this, however, some of the older VHS tapes still circulate.

 

Trustee Walker stated that she is thrilled with how well the library is doing and thanked the staff for the work they are doing.

 

     15.        Items for Information/Discussion – none

 

     16.        Closed Session

 

MOTION:  Trustee Stull moved to enter into closed session at 7:46 p.m. as allowed by 5 ILCS 120/2(c)(5) for the purpose of “the purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired”.  Trustee Arlowe seconded. Roll call vote:  Trustee Stull – aye; Arlowe – aye; Walker – aye; Brown – aye; Johnston – aye.  Motion carried.  (Trustees Clark and Goodman absent)

 

     17.       Discussion/action resulting from the above closed session – none

 

     18.       Adjournment

 

MOTION:  Trustee Brown moved to adjourn the regular meeting at 8:09 p.m.  Trustee Arlowe seconded.  Voice vote:  all ayes.  Motion carried.  (Trustees Clark and Goodman absent).

 

Respectfully submitted,

 

 

____________________________

Heather Stull, Secretary