WARRENVILLE PUBLIC LIBRARY DISTRICT
MINUTES OF THE
REGULAR BOARD MEETING
ATTENDING: Trustees
Arlowe, Brown, Clark, Goodman,
ALSO ATTENDING: Director
Sandra Whitmer, Administrative Assistant Jackie Davis, Department Heads
1.
Call to order – President Johnston called the meeting
to order at
2. Approval of the Agenda
Trustee
MOTION: Trustee Stull moved to approve the agenda as
amended. Trustee Arlowe seconded. Voice vote: All ayes. Motion carried. (Trustee
3. Presentations
a. Presentation
of FY2005/2006 audit by
Mr. LeFevre reviewed the Annual Financial Report and stated that the $39,099 remaining in the fund balance is the amount that needs to be transferred to the Special Reserve Fund.
Mr. LeFevre reviewed the Recommendations for Improvement which were updates on the GASB procedures that could affect the library district in the future.
4. Public Comments – None
5. Correspondence
a. Invitation to Open House Brunch honoring Chief LaDeur – Several plan to attend.
b. Letter regarding the City’s strategic planning community meeting
Director Whitmer stated that a meeting
is scheduled for
6. Consent Agenda
Trustee
a. Payment of non-contractor bills in the amount of $6,041.84 with checks #15483, 15493, 15497 – 99 and 15509.
b. Payment of the regular bills in the amount of $28,614.65 with checks #15449 – 15496, 15500- 15511.
c. Receive and file Building Construction and Investment Report for October.
d. Receive and file financial report for October.
e. Adoption of Ordinance #
f. Acceptance of FY 2005/2006 Annual Audit
MOTION: Trustee Brown motioned to accept the consent
agenda as read. Trustee Arlowe seconded. Roll call vote: Trustee Stull – aye; Clark – aye; Arlowe –
aye; Walker – aye; Brown – aye; Goodman – aye;
7. Approval of the minutes
a. Minutes of the
b. Minutes of the
c. Minutes of the
MOTION: Trustee Stull moved to approve the
minutes. Trustee Brown seconded. Voice vote:
all ayes. Motion carried.
8. Treasurer’s Report
Trustee Goodman reported that
Oakbrook Bank is now MB Financial Bank and that the Certificate of Deposit
currently at NorthStar Credit Union will reach maturity on
Trustee Goodman reported that the financials are in line at 33% of the fiscal year completed. An audit was completed on the unemployment compensation and the library received a refund of $1,712.00.
9. Director’s Report
· Director Whitmer distributed a preliminary report on the patron survey that is currently being conducted. The majority of the responses and comments are very positive.
·
The Foundation met during October and Director
Whitmer distributed a copy of their new brochure to the trustees. They are
sponsoring the program, The ForEverlys on Thursday, November 16 at
· The instructor has been hired for the staff Spanish classes which will be in April 2007.
· A debate club used the library on Friday and Saturday which was a great success.
·
The
10. Department Head Reports
a.
Leila shared a sample from a new collection called “Great Courses” which were partially funded by a $750 grant from the Library Foundation.
b.
Joe stated that some areas of the collection were getting tight so some of the smaller collections have now been moved to different locations.
Wheaton Library is closed for 8-10 weeks and we are receiving some of their patrons.
c.
Sue stated that the new Youth Spanish collection has been started with 14-15 books which are already circulating. Diana, the new bi-lingual youth services assistant is assisting in choosing the titles to be purchased.
11. President’s Report
Trustee
12. Secretary’s Report – Trustee Stull reported that she attended the Chamber After Hours Event tonight.
13. Miscellaneous committee reports
a. Warrenville Library Foundation – previously discussed
b. Civic Center/Old Town Center Community Workshop II
Director Whitmer reported that she and Trustee Goodman had attended the meeting and she distributed copies of the three plans for the area that had been presented.
14. Unfinished Business – None
15. New Business
a. Discussion on December board meeting and approval to pay the December 2006 bills with ratification at January 2007 board meeting
MOTION: Trustee
b. Certificate of Deposit Renewal
Trustee
Goodman reported on interest rates at different financial institutions. Trustee
MOTION: Trustee Arlowe motioned to move the
Certificate of Deposit funds from NorthStar to
c. Purchase of disc repair equipment
Director Whitmer reviewed the
equipment that the library would like to purchase to repair
MOTION: Trustee
d. Warrenville Library Foundation Liaison
MOTION: Trustee Goodman moved to appoint Trustee
Arlowe as the liaison to the Warrenville Library foundation. Seconded by Trustee
16. Trustee Comments
a. Trustee Arlowe stated that there was a
shooting at one of the
b. Trustee
c. Trustee
d. Trustee
17. Closed Session
MOTION: Trustee Stull moved to enter into closed
session at
5 ILCS 120/2(c)(5) for the purpose of “the
purchase or lease of real property for the use of the public body, including
meetings held for the purpose of discussing whether a particular parcel should
be acquired”. Trustee Arlowe seconded.
Roll call vote: Trustee Stull – aye;
Clark – aye; Arlowe – aye; Walker – aye; Goodman – aye; Brown – aye;
Returned to regular session at
18. Adjournment
MOTION: Trustee Brown moved to adjourn the meeting at
Respectfully submitted,
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