WARRENVILLE PUBLIC LIBRARY DISTRICT

Regular Meeting of the

 Board of Trustees #2

Wednesday, May 16, 2007 – 7:15 p.m.

 

ATTENDING:Trustee Arlowe, Brown, Clark, DuRocher, Goodman and Johnston

 

ABSENT:Trustees Stull

 

ALSO ATTENDING:Director Whitmer, Administrative Assistant Jackie Davis, Department Heads Leila Heath and Barb Heilenbach

 

1.Call to order – President Johnston called the meeting to order at 8:02 p.m.

 

2.Election of Officers

 

MOTION:  Trustee Clark nominated Trustee Goodman for President.  Trustee Brown seconded.  Voice vote – all ayes.  Motion carried.(Trustee Stull absent)

 

MOTION:Trustee Arlowe nominated Trustee Clark for Vice-President.  Trustee Goodman seconded.Voice vote – all ayes.  Motion carried.  (Trustee Stull absent)

 

MOTION:  Trustee Clark nominated Trustee Stull for Secretary. Trustee Arlowe seconded. Voice vote – all ayes.  Motion carried. (Trustee Stull absent)

 

MOTION:Trustee Clark nominated Trustee Arlowe as Treasurer.  Trustee Goodman seconded. Voice vote – all ayes.Motion carried.(Trustee Stull absent)

 

3.Appoint Secretary Pro-Tem

 

MOTION:Trustee Goodman moved to appoint Trustee Arlowe as Secretary Pro-Tem. Trustee DuRocher seconded.Voice vote – all ayes.Motion carried.(Trustee Stull absent)

 

4.Approval of the Agenda

 

Trustee Goodman removed Items #12, 13, 16, and 17.

 

MOTION:Trustee Clark moved to approve the agenda as amended.  Trustee Johnston seconded.Voice vote – all ayes.Motion carried.(Trustee Stull absent)

 

5.Consent Agenda

 

Trustee Goodman read the consent agenda as follows:

 

a.Adopt Corporate Authorization Resolution No. 167 for Illinois Funds Accounts

b.Adopt Corporate Authorization Resolution No. 168 for MB Financial Bank.

 

MOTION:Trustee Johnston moved to approve the consent agenda as read. Trustee DuRocher seconded.Roll call vote – all ayes. Motion carried. (Trustee Stull absent)

 

6.Treasurer’s Report – None

 

7.President’s Report – None

 

8.Secretary’s Report – None

 

9.New Business

 

a.Procedures for Closed Sessions (Open Meetings Act) – Trustee Johnston explained the pros and cons of discussing multiple topics in a single closed session versus separate closed session.

 

It was the consensus of the Board to continue to hold separate closed sessions and a second tape recorder will be used for closed sessions.

 

Director Whitmer will create a checklist for closed session procedures.

 

b.Consideration of decreasing the term of library trustee to four years

 

After discussion, it was the consensus of the Board to have Director Whitmer contact the library’s attorney for direction in this matter and the item will be put back on the agenda at a later date.

 

c.America in Bloom Participation

 

Director Whitmer explained that there is a garden contest in Warrenville and asked if the library should participate.  It was the consensus of the Boardthat the library should participate in the contest.

 

10.Trustee Comments

 

a.Trustee Clark

 

MOTION: Trustee Clark moved to thank Trustee Johnston for his service and is happy that Trustee Johnston will continue to serve on the Board of Trustees for the duration of his term.Trustee Arlowe seconded. Voice vote – all ayes.  Motion carried (Trustee Stull absent)

 

b.Trustee Arlowe welcomed Trustee Barbara DuRocher to the Board.

 

c.Trustee Goodman reported that all School District 200 elementary teachers are to pull a book of short stories by Roald Dahl from their collections.

 

d.Trustee DuRocher told the Board about herself and her family.

 

11.Items for Information/Discussion

 

Director Whitmer stated that there will be a dedication for the Bob Walters Commons area on Tuesday, May 29th at 6:00 p.m.Immediately following the dedication there will be refreshments served in the library’s meeting room.

 

Director Whitmer stated that Vivian Lund has requested library representation at a public forum meeting on Wednesday, May 30th concerning the future use of Bob Walters Commons area between City Hall and the Library.Director Whitmer and Trustee Arlowe will attend.

 

12.Closed Session

 

MOTION:Trustee Clark moved to enter into closed session as allowed by 5 ILCS 120/2 (c)(5) for the purpose of “the purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired” at 8:49 p.m. Trustee DuRocher seconded.  Roll call vote: Trustee Johnston – aye; Arlowe – aye; Clark – aye; DuRocher – aye; Brown – aye; Goodman – aye.  Motion carried.  (Trustee Stull absent)

 

Returned to regular session at 9:16 p.m.

 

13.Adjournment

 

MOTION:  Trustee Clark moved to adjourn the meeting at 9:17 p.m. Trustee DuRocher seconded.  Voice vote – all ayes. Motion carried.  (Trustee Stull absent)

 

Respectfully submitted,

 

 

 

Amy Arlowe

Secretary Pro-Tem