WARRENVILLE PUBLIC LIBRARY DISTRICT

Regular Meeting of the

 Board of Trustees #1

Wednesday, May 16, 2007 – 7:00 p.m.

ATTENDING:Trustee Arlowe, Brown, Clark, Goodman and Johnston

 

ABSENT:Trustees Stull and Walker

 

ALSO ATTENDING:Director Whitmer, Administrative Assistant Jackie Davis, Department Heads Leila Heath and Barb Heilenbach, and Trustee Elect Barbara DuRocher

 

1.Call to order – President Johnston called the meeting to order at 7:09 p.m. 

 

2.Appoint Secretary Pro-Tem

 

MOTION:Trustee Goodman moved to appoint Trustee Arlowe as Secretary Pro-Tem.  Trustee Clark seconded. Voice vote: All ayes.Motion carried. (Trustees Stull and Walker absent

 

3.Approval of the Agenda

 

MOTION:Trustee Clark moved to approve the agenda as presented. Trustee Arlowe seconded.Voice vote – all ayes.Motion carried. (Trustee Stull and Walker absent).

 

4.Closed Session

 

MOTION:Trustee Clark moved to enter into closed session as allowed by 5 ILC S 120/2 (c)(1) for the purpose of “the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity” at 7:10 p.m.  Trustee Brown seconded.Roll call vote:Trustee Arlowe – aye; Clark – aye; Brown – aye; Goodman – aye; Johnston – aye.  Motion carried.(Trustee Stull and Walker absent)

 

Returned to regular session at 7:18 p.m. and a break was taken until 7:27 p.m.

 

5.Discussion/action resulting from the above closed session

 

MOTION:  Trustee Clark moved to accept the recommendation of the Personnel Committee in relation to the salary of the Director. Trustee Goodman seconded. Roll call vote:  Trustee Arlowe – aye; Clark – aye; Brown – aye; Goodman – aye; Johnston – aye.  Motion carried.  (Trustees Stull and Walker absent)

 

6.Public Comments – none

 

7.Correspondence – The library received a thank you from Mayor Brummel and Vivian Lund for the library’s contributions to the Good Citizen Awards.

 

8.Consent Agenda

 

Trustee Johnston read the agenda as follows:

 

a.Approve April 18, 2007 Committee of the Whole Minutes

b.Approve April 18, 2007 Regular Meeting Minutes

c.Approve April 18, 2007 Closed Session #1 Minutes

d.Approve April 18, 2007 Closed Session #2 Minutes

e.Approve April 18, 2007 Closed Session #3 Minutes

f.          Payment of non-general contractor bills for May  in the amount of $0.00.

g.Payment of regular bills for May in the amount of $49,311.85 with checks #15782 – 15838.Check #15810 is voided.

h.         Receive and file Building Construction and Investment Report for April

i.Receive and file Financial Report for April

 

MOTION:Trustee Clark moved to approve the consent agenda as read. Trustee Arlowe seconded.Roll call vote:Trustee Arlowe – aye; Clark – aye; Brown – aye; Goodman – aye; Johnston – aye. Motion carried.  (Trustees Stull and Walker absent)

 

9.Treasurer’s Report  - Trustee Goodman reported that  the library has received its    share of the 25% of the cost of the Public Works Garage from the City of Warrenville in the amount of $42,461.04.  She also reported that expenditures are at 77.41% for 10months.

 

10.Director’s Report

 

a.Director Whitmer that she and Jackie Davis had attended a meeting on NIMEC, a consortium for electrical supply costs.  This could save the library money. The next logical time to join might be when the state rate has been established and the rate would be locked in for 12 months.

b.The staff Spanish classes were completed and the last night included skits performed.It was also a team building experience and a celebratory dinner. was held at the On the Border.

 

11.Department Head Reports

 

a.       Adult Services – Leila Heath reported that 30 items (approximately 25% of the collection ) have circulated from the Spanish collection.

 

b.      Technical Services – Barb Heilenbach reported that they have processed all new children’s Spanish books and recataloged many of the older children’s Spanish books. Most of the adult Spanish materials have also been processed.

 

c.       Youth Services- Director Whitmer reported in Sue Larson’s absence that the El dia de los Ninos/Day of the Children fiesta held on April 29th was very successful with over 200 attending.

 

d.      Circulation – Director Whitmer reported in Joe Filapek’s absence that approximately 40 of the library book bags have been sold and a non-resident fee brochure has been designed and is now available.

 

12.President’s Report – Trustee Johnston stated that he would like to see a statistical report on the Spanish materials. He also thanked the board for his enjoyable two   years as President.

 

13.Secretary’s Report – None

 

14.Trustee Comments

 

a.Trustee Brown stated that he would like reinstatement of the Building Committee to look into the future needs of the library. He also reported that he had received a report from the City on the developer impact fees. He would like to form a committee to meet with the city to change the ruling so that these funds can be used for expenses other than land. Director Whitmer will contact the library’s attorney for advice.

 

b.Trustee Goodman thanked Trustee Johnston for his two years of serving as President.

 

c.Trustee Goodman stated that the state is going for an early primary on February 8, 2008 and asked if the library’s election would be affected by that. Trustee Johnston stated that the library is a general election and would not be affected.


 

15.Miscellaneous Committee Reports

 

a.Warrenville Library Foundation

 

Director Whitmer reported that the Foundation gave the library $4,000 to purchase shopping baskets, renew the subscription to BookPage for another year, buy a computer desk with two computers and an online subscription to Tumble Books for Youth Services and sponsor two Adult Services programs during the next fiscal year.

 

Director Whitmer recommended that the Foundation keep in touch with their donors with a mid-year newsletter. They met on May 10th to discuss this. The Foundation is also interested in a page insert in the library’s newsletter, at their expense, which would allow them to target every household in Warrenville.

 

They will be participating in the July 3rd parade passing out imprinted pencils.Staff members Sue Larson and Judy Chapman have been invited to ride in the Foundation’s vehicle as employees who have over 20 years of service.

 

16. Unfinished Business – none

 

17. Recognition of Retiring Board member Cathy Walker – a plaque was made in recognition for her 6 years of service.

 

18. Oath of Office

 

Trustee Arlowe administered the Oath of Office to Ed Clark, Bob Brown and Barbara DuRocher.

 

      19.      Adjournment

 

MOTION:  Trustee Arlowe moved to adjourn the Regular Board Meeting #1 Sin Die at 8:01 p.m. Seconded by Trustee Clark.Voice vote – all ayes. Motion carried.(Trustees Stull and Walker absent)

 

Respectfully submitted,

 

 

 

Amy Arlowe

Secretary Pro-Tem