WARRENVILLE PUBLIC LIBRARY DISTRICT

Minutes of the Regular Meeting

Of the Board of Trustees

Wednesday, May 17, 2006, 7:00 p.m.

 

 

ATTENDING:  Trustee Clark, Goodman, Johnston, Stull and Walker

 

ABSENT:             Trustee Arlowe

 

ALSO ATTENDING:  Director Sandra Whitmer, Administrative Assistant Jackie Davis, Department Heads Leila Heath and Sue Larson

 

1.         Call to order

2.         Approval of the agenda

Trustee Johnston removed #13c; 18 and 19.

MOTION:  Trustee Walker moved to approve the agenda as amended.  Trustee Clark seconded.  Voice vote: All ayes. Motion carried.  (Trustee Arlowe absent)

3.         Public comments - none

4.         Correspondence

a.       Thank you letter from Literacy Volunteers of DuPage.

b.      Trustee Johnston received a letter from Mayor Brummel concerning the naming of the area between the Library and City Hall.

5.         Consent Agenda 

a.       Minutes of the March 15, 2006 Regular Meeting

b.      Minutes of the April 26, 2006 Committee of the Whole

c.       Minutes of the April 26, 2006 Regular Meeting

d.      Minutes of the April 26, 2006 Closed Session

e.       Payment of non-contractor bills (none)

f.        Payment of regular bills in the amount of $25,024.27 with checks #15098 – 15136.

g.       Receive and file Building Construction and Investment Report for the month of April

h.       Receive and file Financial Report for the month of April.

 

MOTION:  Trustee Walker moved to approve the consent agenda as read.  Trustee Stull seconded.  Roll call vote:  Trustee Stull – aye; Clark – aye; Walker – aye; Goodman – aye; Johnston – aye.  Motion carried (Trustee Arlowe absent)

 

6.         Treasurer’s Report

Trustee Goodman reported that as of April 30, 2006 the fiscal year is 83% thru the year with 79% of the budget expended.  Income is slightly higher than budgeted. 

The Budget and Appropriation Ordinance will need to be amended as several line items have exceeded the amounts listed.

7.         Director’s Report

a.       Director Whitmer reported that there have been a couple inquiries into the trustee vacancy, however no letters of interest have been received as of this date.

b.      Director Whitmer reported that Steve DeChiara and Diane Lichtenberg have resigned and that staff members Richard Gier and Judy Chapman are on medical leave.

8.         Department Head Reports

Leila Heath of Adult Services reported that they have been working on summer reading. The summer newsletter has been mailed.  They are coordinating press releases with youth services.    

Sue Larson of Youth Services reported that summer reading begins June 1st. Sue thanked the Board for allowing her, Leila and Joe to attend the DLS Supervisor’s Training from which they graduated on May 16th.

9.         President’s Report – Trustee Johnston stated that  Wi-Fi is becoming a major component for municipalities and in the future would like to research the library providing wi-fi service to residents of Warrenville who have a library card.

He stated that residents David Osielski and Kathryn Krueger have inquired into the trustee vacancy.

10.     Secretary’s Report - None

11.     Miscellaneous committee reports

A.        Bob Walters Commons Area

1)         Report on committee to improve Bob Walters Commons  - Trustee Walker stated that she attended a meeting on May 2, 2006 and conveyed to the committee that the area is a detention pond and reminded them of the Library’s Mission Statement and other issues of concern to the library.

2)         The committee would like to know if the library staff would use the area for activities. The area between the Library and City Hall is 2/3 owned by the City and 1/3 by the Library, however the majority of the area being discussed is owned by the Library.   

3)         Trustee Walker stated that she reminded the committee that final approval by the Library Board must obtained.

B.         Report on Warrenville Library Foundation

1)         Trustee Clark stated that the Foundation appreciated the space that is being allocated in the library building for their files.

2)         They are looking for new board members as Dick Carrigan has resigned. 

3)         The Foundation has joined the Chamber of Commerce and will try to attend Business After Hours when possible.   

4)         They may try to schedule meetings every two months instead of three months.  

5)         Director Whitmer stated that she had shared the Strategic Plan with the Foundation and that they have expressed interest in helping to sponsor some programs at the library. 

6)         The Foundation will have an entry in the Independence Day parade and have asked Director Whitmer to ride in their car.

12.     Unfinished business - none

13.     New Business

a.       Review draft of strategic plan

Director Whitmer reviewed and explained the changes made to the Strategic Plan.

b.      Hours of Operation Policy No. 310  - It was the consensus of the Board to add a paragraph regarding closing for city sponsored events if patron access is impeded. 

MOTION:  Trustee Clark moved to approve Policy No. 310 – Hours of Library Operation with the addition of “if a downtown, city-sponsored event will impede patron’s access to the library, the library may be closed at the discretion of the Library Board.

Trustee Goodman seconded.  Roll call vote:  Trustee Stull – aye; Clark – aye; Walker – aye; Goodman – aye; Johnston – aye.  Motion carried.  (Trustee Arlowe absent)

c.       Authorize of preparation of tentative Budget and Appropriation Ordinance

MOTION: Trustee Walker moved to authorize the preparation of tentative Budget and Appropriate Ordinance.  Trustee Stull seconded.  Roll call vote:  Trustee Stull – aye; Clark – aye; Walker – aye; Goodman – aye; Johnston – aye.  Motion carried.  (Trustee Arlowe absent)

14.     Trustee comments

Trustee Clark stated that while in Wisconsin he toured a library that serves less than 2,000 year round residents.  The library has only a Director and Assistant Director with the rest manned by volunteers.

Trustee Walker stated that the building exterior should be re-stained.

Trustee Goodman read in the New York Times about the future of libraries and how they are trying to scan every book in every library.  She will be in Boston over the weekend and plans to visit the JFK Library.  She will be unable to attend the June board meeting.

15.     Items for Information/Discussion - None

16.  Closed Session

MOTION:  Trustee Goodman moved to enter into Closed session as allowed by 5 ILCS 120/2(c)(1) for the purpose of “the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.” Trustee Stull seconded.  Roll call vote:  Trustee Stull – aye; Clark – aye; Walker – aye; Goodman – aye; Johnston – aye.  Motion carried.  (Trustee Arlowe absent)

Returned to regular session at 9:08 p.m.

16.     Discussion/action resulting from the above closed session - None

17.     Adjournment

MOTION: Trustee Clark moved to adjourn the meeting at 9:09 p.m. Trustee Goodman seconded. Voice vote:  All ayes.  Motion carried.  (Trustee Arlowe absent)

 

Respectfully submitted,

 

 

Heather Stull

Secretary