WARRENVILLE PUBLIC LIBRARY DISTRICT
MINUTES OF THE REGULAR MEETING
THE BOARD OF TRUSTEES
ATTENDING: Trustees
Arlowe,
ABSENT: Trustee Engelbach
ALSO ATTENDING: Director Sandy Whitmer, Administrative Assistant Jackie Davis, Department Heads Joe Filapek, Leila Heath, Barb Heilenbach, and Sue Larson
1. Call to
order - President Johnston called the meeting to order at
2. Approval of agenda
Trustee
MOTION: Trustee Stull moved to approve the agenda as
amended. Trustee
3. Public Comments
a. Warrenville Resident Laura Hertz presented an oil painting titled “Tulips” to the Board. Her inspiration for the painting was the tulips that brighten the circulation desk in the spring.
4. Presentation on proposed Development Plan for City/Library Property
Barb Thornbury presented the Board
with a proposal for the development (landscaping, pathways, etc.) of the
detention pond on the
5. Correspondence – A thank you note was received from the family of Alice Stull
6. Consent Agenda
Trustee
a. Minutes
of the
b. Minutes
of the
c. Minutes
of the
d. Amended
Minutes of the
e. Payment of Non-General Contractor bills in the amount of $1,003.15 with check #15034.
f. Payment of regular bills in the amount of $40,389.14 with checks #14987 – 15042.
g. Receive and file Building Construction and Investment Report for the month of February
h. Receive and file Financial Report for the month of February
MOTION: Trustee
7. Treasurer’s Report - None
8. Director’s Report – Director Whitmer reminded trustees that the Economic Interest Statement should have been received and needs to be returned to DuPage County by May 1st.
Director Whitmer reported that Closed Session meeting tapes can be destroyed 18 months after the meeting. Director Whitmer suggested reviewing the tapes along with the closed session minutes at the August board meeting.
Computers for Business submitted a bid in the amount of $1,060.00 for a wireless network with visible network points that can be mounted on the backside of the columns. The entire main level will be wi-fi accessible.
The library will be participating in Virtual Reference.
Director Whitmer will in
9. Department Head Reports
a. Youth Services –
Loren Getz, the library’s handyman, installed shelving and big book storage racks in the storytime room.
b. Adult
Services -
Leila and
c. Tech
Services -
d. Circulation
-
Joe reported that there are two new circulation clerks that started work in February.
Joe, Sandy and Sue attended the
Kindergarten Roundups at Johnson and
Joe reported that over a twelve month period 75% of cardholders used their card.
10. President’s Report – None
11. Secretary’s Report – Trustee Stull stated that she will not be able to attend the April board meeting and that a Secretary Pro-Tem will need to be appointed.
12. Miscellaneous committee reports – None
13. Unfinished Business
a. Kurt Anderson will present a Trustee Workshop to the Board on April 8th. The morning session will address the Strategic Plan and the afternoon session will be spent developing a tool to use for evaluating the library director.
b. Recycling Policy - Director Whitmer stated that she and a staff committee drafted a recycling policy for the library which addresses everything that is recyclable with the library’s waste hauler. New blue recycling bins will need to be purchased. Trustee Clark asked for a report in a month or so on how the recycling is going.
MOTION: Trustee
c. Warrenville Library Foundation Requests
The Foundation’s request for space in the library newsletter would create a public forum per the library’s attorney. Director Whitmer can write an article on activities of the Foundation which will not create a public forum and she will inform the Foundation of the status of this request.
14. New Business
a. Proposed Development Plan for City/Library Property
MOTION: Trustee Arlowe moved to approve the concept
in developing the property; the Board’s willingness to work with the Committee and
the Library’s final approval for development for the Walters Common property,
with Trustee
b. Non-Resident Library Card Participation
Director Whitmer stated that this is required annually and reaffirms the library’s participation as a library that issues and honors non-resident cards.
MOTION: Trustee
c. Schedule Committee Meeting for FY 06-07 Working Budget Review
After discussion, it was the
consensus of the Board to have the budget review meeting at
d. Recognition Plaques
Director Whitmer stated that she had located the plaques.
After discussion it was the consensus of the Board that an area be set aside and titled for recognition of the original building donors. The Schmidt’s plaque for donation of the circulation desk marble will be affixed to the circulation desk.
Director Whitmer will consult with
e. Amnesty/Fine Collection Program
The Board discussed the pros and cons of a fine amnesty program. After considerable discussion it was the general consensus of the Board to table this item until the April board meeting when the Management Team can present some options to the Board for discussion.
Appoint Secretary Pro-Tem for the April Board Meeting.
MOTION: Trustee
15. Trustee Comments
a. Report from Trustees Arlowe and Stull
on the
Trustees Arlowe and Stull reported on the workshop and what topics they found interesting and informative. Trustee Arlowe stated that the workshop was really nice, but that they tried to cover too many things in too short a time. Trustee Arlowe had received a handout on guidelines for trustees.
16. Items for Information/Discussion – None
17. Adjournment
MOTION: Trustee Arlowe moved to adjourn the meeting at
Respectfully submitted,
________________________