WARRENVILLE PUBLIC LIBRARY DISTRICT
MINUTES OF THE
REGULAR BOARD MEETING
ATTENDING: Trustees
Arlowe, Brown, Clark, Goodman,
ALSO ATTENDING: Director Sandra Whitmer, Administrative Assistant Jackie Davis, Department Heads Joe Filapek, Leila Heath, Barb Heilenbach and Sue Larson, Citizen Barbara DuRocher
1.
Call to order – Trustee Johnston called the meeting to
order at
2. Approval of the agenda
a. Trustee
b. Trustee
c. Trustee
MOTION: Trustee Goodman moved to approve the agenda
as amended. Trustee
3. Public comments – none
4. Correspondence – Director Whitmer shared some memorandums that she had received from the library’s attorney regarding the Open Meetings Act and holding simultaneous public offices.
5. Consent Agenda
Trustee
a. Minutes
of the
b. Minutes
of the
c. Minutes
of the
d. Payment of non-general contractor invoice in the amount of $112.88 with check #15624.
e. Payment of regular bills in the amount of $37,572.05 with checks #15609 – 15623, and 15625-15670.
f. Receive and file Building Construction and Investment Report for February.
g. Receive and file Financial Report for January.
MOTION: Trustee
6. Treasurer’s Report – Trustee Goodman reported that we are 58% or 7 months through the fiscal year and have expended 53% of the budget.
7. Director’s Report
a. Director
Whitmer reported that duplicate copies of
popular fiction books were offered and accepted by 5 smaller libraries
in
b. The exterminator has been called due to the sighting of a few furry rodents in the library.
c. Recently, there have been some issues and a possible virus on our computer network.
d. The
library did not receive the Grow Your Own Grant from
e. Director
Whitmer has been in discussion with a representative from the
f. The library ‘s Tourism and Arts Committee Grant was approved at the February 20th City Council Meeting.
g. Director Whitmer, along with Leila and Sue have been working on a buzz marketing program.
h. Trustee Elections – Trustees Clark and Brown have filed for the two 6 year terms and Barbara DuRocher filed for the 2 year term.
i. The DuPage Library System’s newsletter had an article about the Holiday Open House.
8. Department Head Reports
a. Circulation – Joe Filapek
· Joe reported that total circulation for the month of January was almost 20,000 which was the highest circulation month in the library’s existence.
· Usage of the catalog per Trustee Clark’s question – 380 searches a day thru the catalog; 110 log-ins; 20-25 reserves placed; 20-25 items renewed each day.
b. Adult Services – Leila Heath
· There are 127 adults registered for the Winter Reading Club. One of the nice by-products is that patrons are using other parts of the library including Next Reads.
· Programming is going well with 35 signed up for the Digital Photography program on February 28th.
· Pat Cederoth was hired for the Adult Services temporary position for the Spanish classes.
c. Sue Larson
· Sue has hired Ruth Ann Mielke for the temporary Youth Services Librarian position during the Staff Spanish classes.
· The winter reading program is going very well, however, storytimes have been very slow due to the winter weather.
d. Technical Services – Barb Heilenbach
· Barb has hired April Nichols to fill the part-time position.
9.President’s Report – None
10.Secretary’s Report – None
11.Miscellaneous Committee Reports
a. Warrenville Library Foundation
· Trustee Arlowe stated that she had attended the last Foundation meeting and that there is still confusion over the Dupage Community Foundation and the Library Foundations’ eligibility for a grant.
· $2,400 was raised during their annual fundraising campaign.
b. Personnel Committee
Trustee
12.Unfinished Business
a.Library
service for non-residents at Fermilab – Director Whitmer stated that following a review of
state statutes and discussions with DLS
Consultant Denise Zielinski and the library’s attorney, it was determined that the residents in Fermilab’s
“Village” must apply for
non-resident library service at the West Chicago Public Library.This is due to
the fact that the “Village” is within the boundaries
of the
b.Laptop Lab Proposal (Warrenville Library Foundation) – Director Whitmer stated that the Foundation is willing to partner with the library on the Laptop Lab.
After discussion, it was the consensus of the Board that the library will fund the entire laptop lab expense next fiscal year. Trustee Arlowe will inform the Foundation they should plan to continue to fund the smaller projects like BookPages, specific programs, and perhaps one of the online databases.
13.New Business
a.
Director Whitmer stated that Trustee Brown had suggested that a sign be put up in the lower level lobby explaining why the commons area was named after Bob Walters. Director Whitmer met with Linda Spicer today regarding this sign.
Trustee Stull stated that Linda Spicer also has a rock that will include a plaque identifying the area.
MOTION: Trustee
c.Determination of Non-resident fees
Director Whitmer stated that Trustee Clark had asked for a review and discussion on how the library calculates the annual fee paid by a non-resident for library service.
This is voted on annually in March or April by the Board and is either the Tax Bill Method or the General Mathematical Formula. Director Whitmer explained both of these methods.
The majority of the trustees felt that the library should maintain the tax bill method, but have a chart available that will show the approximate fees that would need to be paid.
14.Trustee Comments
Trustee Brown stated that he is concerned about the City’s developer fees. He has requested information from the City and if it is the city’s rule that the fees can only be used for property acquisition, he would like to see the rule changed.
Director Whitmer was instructed by the Board to contact the library’s attorney regarding if the library district can set up their own ordinance and collect impact fees.
Trustee Arlowe asked about the magazine adoption program. Leila Heath stated that the name of the person adopting the magazine will be recognized on the front of the magazine holder which houses the most current issue.
Trustee
Trustee Stull viewed a video on new technology regarding a monk trying to use a book.
16.Sub Area Planning Meeting – Trustee Goodman
Trustee
Goodman stated that she had attended the “
She also explained other options that are being discussed for other areas.
Trustee
Arlowe left at
17.Photos by Trustee
Trustee
18.Closed session
MOTION: Trustee Clark moved to enter into closed
session as allowed by 5 ILCS 120/2(c)(5) for the purpose of “the purchase or
lease of real property for the use of the public body, including meetings held
for the purpose of discussing whether a particular parcel should be acquired”
at 8:51 p.m. Trustee Brown seconded.
Roll call vote: Trustee Stull – aye; Clark – aye;
Returned to regular session at
19.Discussion/action resulting from the above closed session – None
20.Closed Session
MOTION: Trustee Stull moved to enter into closed
session as allowed by 5 ILCS 120/2(c)(21) for the purpose of the “discussion of
minutes of meetings lawfully closed under this Act, whether for purposes of
approval by the body of the minutes or semi-annual review of the minutes as
mandated by Section 2.06” at 9:24 p.m..
Trustee Goodman seconded. Roll call vote: Trustee Stull – aye; Clark –
aye;
Returned to regular session at
21.Discussion/action resulting from the above closed session
MOTION: Trustee Stull moved to permanently close the
22.Adjournment
MOTION: Trustee Brown moved to adjourn the meeting at
Respectfully submitted,
_____________________________
Heather Stull, Secretary