WARRENVILLE PUBLIC
LIBRARY DISTRICT
BOARD OF TRUSTEES
MINUTES OF REGULAR BOARD MEETING
ATTENDING: Trustees
Arlowe, Brown, Clark,
ABSENT:Trustees Goodman and Walker
ALSO ATTENDING: Library
Director Sandra Whitmer, Administrative Assistant
1.
Call to Order – Trustee Johnston called the meeting to
order at
2. Approval of the agenda
MOTION: Trustee Arlowe moved to approve the
agenda. Trustee Stull seconded. Voice
vote: all ayes. (Trustees Goodman and
Walker absent)
3. Public comments – none
4. Correspondence – LACONI Annual Trustee Dinner – Trustee Arlowe will attend along with Director Whitmer.
5. Consent Agenda
Trustee
a. Minutes of the
b. Payment of non-contractor bills in the amount of $5,005.00 with checks #15725 and #15780.
c. Payment of regular bills in the amount of $36,080.37 with checks #15726 – 15781. Check #15771 and 15773 are voided.
d.
Receive and file
e. Receive and file Building Construction and Investment Report for March.
f. Receive and file Financial Report for March.
MOTION: Trustee Stull moved to
approve the consent agenda. Trustee
6.Treasurer’s report – Director Whitmer reported in Trustee Goodman’s absence that we are 75% into the fiscal year. The Per Capita Grant has not been received yet. Expenses are inline with where they should be at this time. Bids are being obtained for sealcoating and striping the parking lots.
7. Director’s Report
a. Director Whitmer congratulated Trustees Brown and Clark on their reelection to the Board for the 6 year terms and to Barbara DuRocher for being elected to the unexpired two year term.
b. She reminded everyone that the Economic Interest Statements are due to the County by April 30th.
c. A locked file cabinet was purchased for closed meeting minutes and is located in the board room.
8. Department Head Reports –
a. Joe reported that the patrons are enjoying the National Library Week give-a-ways and that approximately 20 of the library book bags have been sold.
b. There were approximately 100 attendees at the Marionette program on Saturday, April 14th.
c. El Dia del los Ninos, Day of the Children, program will be on Sunday, April 29th.
d. Joe reported that he met with Director Whitmer on the process for obtaining a non-resident library card. Joe is designing a bookmark that will give the non-resident patron an approximate idea of the cost, which is approximately $90 per $100,000 of fair market value of a home.
9. President’s Report – Trustee Johnston
a. Trustee
b.He stated that elections will be held for officers in May and that he doesnot want to continue to be Board President.
c. Trustee Arlowe volunteered to serve as Secretary Pro-Tem for the May board meeting in Trustee Stull’s absence.
10. Secretary’s Report – Trustee Stull
a.Trustee Stull will not be at the May board meeting.
b.She attended the Community Partners in Poetry meeting at the Wheaton Public Library and told about the material return bins which have a slot for every kind of material.
c.The Community Partners in Poetry would like the library to add a link to their website to the library’s website.
11. Miscellaneous Committee Reports
a.Trustee Arlowe reported that the Foundation meets next week.
12.Unfinished business – none
13. New Business
a.Meeting Room Policy
Director Whitmer explained the Endorsement clause amendment for the meeting room policy.
MOTION: Trustee Arlowe moved to accept the Meeting
Room Policy amendment as proposed. Trustee Stull seconded. Voice vote – all ayes. Motion carried.
(Trustees Goodman and Walker absent)
b. Early closing of Library for 2007 Independence Day Parade
MOTION: Trustee Arlowe moved to close the library at
c.Closing of Library for 2007 SummerDaze – August 4th
MOTION: Trustee Arlowe moved to close the library on
Saturday August 4th for SummerDaze.
Trustee
14. Trustee Comments
a. Trustee Arlowe stated that she has heard from numerous co-workers that the new Wheaton Public Library is too spread out and expansive.
b.
Trustee
15.Items for Information/Discussion – None
16.Closed session
MOTION: Trustee Clark moved to enter into closed
session as allowed by 5 ILCS 120/2(c)(11) for the purpose of “litigation, when an action against,
affecting or on behalf of the particular body has been filed and is pending
before a court or administrative tribunal, or when the public body finds that
an action is probable or imminent, in which case the basis for the finding
shall be recorded and entered into the minutes of the
closed meeting” at 8:30 p.m.
Trustee Stull seconded.Roll call
vote: Trustee Stull – aye; Clark – aye; Arlowe – aye; Brown – aye;
Returned to open session at
17. Discussion/action resulting from the above closed session - none
18.Closed session
MOTION: Trustee Clark moved to enter into closed session as allowed
by 5 ILCS 120/2(c)(5) for the purpose of “the purchase or lease of real
property for the use of the public body, including meetings held for the
purpose of discussing whether a particular parcel should be acquired” at 8:50 p.m.Trustee Arlowe seconded. Roll call vote:Trustee Stull – aye; Clark – aye; Arlowe –
aye; Brown – aye;
Returned to open session at
19. Discussion/action resulting from the above closed session – none
The Board took a short break at
20.Closed session
MOTION: Trustee Clark moved to enter into closed session as allowed
by 5 ILCS 120/2(c)(1) for the purpose of “the appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of
the public body or legal counsel for the public body, including hearing
testimony on a complaint lodged against an employee of the public body or
against legal counsel for the public body to determine its validity” at 9:20 p.m.
. Trustee Arlowe seconded. Roll call
vote: Trustee Stull – aye; Clark – aye; Arlowe – aye; Brown – aye;
Returned to open session at
21. Discussion/action resulting from the above closed session – None
22. Adjournment
MOTION: Trustee Brown moved to adjourn the meeting at
Respectfully submitted,
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