WARRENVILLE PUBLIC LIBRARY
DISTRICT
REGULAR MEETING OF THE BOARD OF
TRUSTEES
ATTENDING: Trustees
Arlowe, Goodman,
ABSENT: Trustee
ALSO ATTENDING:
Director Sandy Whitmer, Administrative Assistant Jackie Davis,
Department Heads
1. Call to
order – Trustee Johnston called the meeting to order at
2. Approval of the agenda – Trustee Johnson removed #20 and #21 from the agenda.
MOTION:
Trustee Stull moved to approve the agenda as amended. Trustee
3. Public Comments - None
4. Correspondence – No comments
5. Consent Agenda
MOTION:
Trustee Stull moved to remove the Minutes of the
Trustee
a. Payment of non-contractor bills in the amount of $0.00.
b. Payment of the regular bills in the amount of $33,448.69 with checks 15043 – 15097, with check #15096 voided.
c. Receive and file Building Construction and Investment report for the month of March 2006.
d. Receive and file the Financial Report for the month of March 2006.
e. Adopt Corporate Authorization Resolutions #161 and #162 for Oak Brook Bank and Illinois Funds accounts.
MOTION:
Trustee Arlowe moved to accept the consent agenda as read. Trustee Stull
seconded. Roll call vote: Trustee Arlowe
– aye; Stull – aye; Walker – aye; Goodman – aye;
6. Treasurer’s Report – None
7. Director’s Report
Director Whitmer stated that there have been numerous problems with CybraryN and staff discovered that teenagers were hacking into the computer. Director Whitmer has banned two patrons from using the library’s computers for a time period of 6 months. Director Whitmer will contact Officer Sally McCarthy to report this incident.
Director Whitmer reported that the
City and Fire District have requested extensions for filing briefs related to
the District 203 lawsuit. The Library’s
is due
8. Department Head Reports
a. Adult Services –
b. Youth Services –
c. Circulation –
d. Technical Services –
9. President’s Report - Trustee Johnston stated that he was looking
at the policies on the
10. Secretary’s Report – None
11. Miscellaneous Committee Reports - None
12. Unfinished Business
a. Recognition Plaques
Director Whitmer explained the
locations of the plaques that was agreed upon by herself and
MOTION:
Trustee Arlowe moved to accept the recommendations regarding the
placement of the plaques and approve the purchase of a plaque for the Albert
& Leone Schmidt donation of the circulation desk marble surface. Trustee Stull seconded. Roll call vote: Trustee Arlowe – aye; Stull – aye; Walker –
aye; Goodman – aye;
b. Meeting
minutes of the
Trustee Stull stated that under Paragraph 11. Secretary’s Report, that 19 should be inserted after the word April to specify the exact date of that meeting.
Discussion was held by the Board concerning Paragraph 4 – Presentation on proposed Development Plan for City/Library Property. After much discussion it was the consensus of the Board to have Trustee Walker rewrite this paragraph and forward to Administrative Assistant Davis to insert into the minutes.
MOTION:
Trustee Stull moved to table the approval of the amended
c. Meeting
minutes of the
Trustee Stull stated that a paragraph needs to be inserted stating that
Trustee Johnston suggesting changing the date of the April board meeting from
April 19 to April 26.
MOTION:
Trustee
13. New Business
a. Acknowledge
receipt of the resignation of a trustee
MOTION:
Trustee Arlowe moved to acknowledge the resignation of Trustee
b. Appointment of a Treasurer
Trustee
MOTION:
Trustee
c. Discussion of Appointment of Trustee
It was the general consensus of the Board that the vacancy should be advertised in the Warrenville Today, Daily Herald, Warrenville Post, and the Library’s summer newsletter. Letters of interest should be received by Board President Johnston by the June 21st board meeting. Letters received by that date will receive first consideration and will be reviewed at the June board meeting.
d. Reception for Helen – it was suggested
to have a reception at
e. Public Access Computers Policy No. 250
Director Whitmer explained that a few small changes were made to include the wireless network.
Steve DeChiara is looking into allowing patrons to use flash drives on the computers. Extension cords will be purchased to have them plugged into the front of the computers.
Trustee
MOTION:
Trustee Goodman moved to approve Policy #250 – Public Access Computers as
amended. Trustee
f. Closing
of library for 2006 Independence Day Parade
MOTION:
Trustee Arlowe moved that the library close on
g. Closing
of Library for 2006 Car Show on
MOTION:
Trustee Arlowe moved to close the library on
14. Trustee Comments
a. Trustee Stull stated that they had a
very nice time in
b. Trustee
15. Items for Information/Discussion
a. Website
revisions –
After discussion it was the consensus of the board to have their name, address, term of service and individual picture on the website. Phone numbers can be listed for everyone but Trustee Stull.
16. Closed session
MOTION: At
Returned to regular session at
18. Discussion/action resulting from the above closed session – none
19. Closed session as allowed by 5 ILCS 120/2(c)(11) for the purpose of “litigation, when an action against, affecting or on behalf of the particular body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting”.
Closed session not needed
20. Discussion/action resulting from the above closed session – None
21. Adjournment
MOTION:
Trustee Arlowe moved to adjourn the meeting at
Respectfully submitted,
_________________________________